Paying your fees

When you accept your room offer, you'll be required to pay an acceptance fee.

• If you receive your offer before the end of July, you'll have 72 hours to accept and pay your acceptance fee
• If you receive your offer in August, you'll have 48 hours to accept and pay your acceptance fee

The acceptance fee counts as the first payment toward your Term 1 (Sept-Dec) residence fees. The remaining balance of your Term 1 fees must be paid by August 1.

If you receive your offer on or after August 1, you must pay your entire Term 1 residence fee immediately.

In order to keep your room for Term 2 (January to April), you'll be required to pay a room deposit by October 1. The room deposit is $500, and counts toward your residence fees (similar to the acceptance fee).

The balance of your Term 2 fees must be paid by November 15.

The balance of fees is equivalent to the full residence fee for a term less the $500 acceptance fee/room deposit.

If you are registered for the Fall Term only, or for the Winter Session (Fall and Spring Term):

a) The $50 residence application fee is non‐refundable;

b) From date of room acceptance until August 31, 2022 residence cancellations will result in the forfeiture of the $500 room acceptance deposit. From September 1, 2022 until the Move-In Date set out in your emailed room offer cancellations will result in the forfeiture of both room acceptance and security deposit ($750). The $500 deposit will only be refunded in the circumstances noted in subsection c);

c) Criteria to qualify for the exceptions noted in b) are as follows: Evidence acceptable to Residence Services must be provided with your written notice of cancellation and must demonstrate that:

1. You are not admitted to UVic;
2. You have a substantiated medical reason preventing University attendance;
3. You were denied a student Visa;
4. The University has cancelled your courses; or
5. You have been approved for a co-op position outside of the greater Victoria area.

• Pay by cash, cheque, Interac/debit card from a Canadian institution during office hours at the front desk of the Residence Services office.

• Set up "University of Victoria - Housing Fees" or "University of Victoria - Residence Fees" as a bill payment company in your online or telephone banking.
• Your account number is your UVic Student ID number (V0#######).
• Be sure to select Residence Services as the recipient. If your payment is sent to Tuition, it will not be applied to your residence account.

Please note that online payments may take 2-3 business days to process.

• Visit your local bank branch and request to pay a bill for either "University of Victoria - Housing Fees" or "University of Victoria - Residence Fees."
• Your account number is your UVic Student ID number (V0#######).
• Be sure to select Residence Services as the recipient. If your payment is sent to Tuition, it will not be applied to your residence account.

Send a cheque by regular mail delivery to:

Residence Services
PO Box 1700 STN CSC
Victoria, BC V8W 2Y2

or by Courier to:

The cheque must:

• Be made payable to "University of Victoria Residence."
• Include your UVic student ID number printed on the memo line. Without your student ID, we may not be able to attach the payment to your account.

We recommend that you use Canada Post Priority or a courier to ensure that your cheque reaches our office before your deadline, and that it can be traced.

UVic has partnered with Convera to provide international students with a fast and affordable way to make payments from outside of Canada.

The Convera GlobalPay for Students service allows you to arrange payments in your own currency. Since exchange rates are secured in advance and funds are transferred locally, you don’t have to worry about currency fluctuations or international wire fees.

Benefits:

• You make payment in the currency of your choice. This amount is then converted to Canadian dollars.
• The exchange rate quote is locked in for your payment for 72 hours after the quote is obtained.
• The exchange rate is competitive when compared to your financial institution’s retail rates, and bank service fees may be reduced since the wire transfer that you initiate is a local transfer.
• There are NO transaction charges from Convera or UVic, though you may be charged a transaction fee by your bank.

To make a payment using Convera GlobalPay for Students:

1. Access the Convera GlobalPay for Students system using your UVic student number and preferred contact email address.
2. For ’2-Residence Fees’ enter the amount owing for your residence fees.
3. Select your local currency. The amount owing in your local currency will be automatically calculated.
4. Select who is making the payment from the ‘Who is Paying’ drop-down list and complete the required payment details fields. If the payer is different from the student, you can enter payer details here.
5. Confirm your quote by agreeing to the total cost in your home currency and agree to the conditions.
6. Payment instructions will be sent to the email address provided. Print the payment instructions, take them to your bank and follow the instructions to transfer the required amount to Convera. Note: the payment must be completed within 72 hours. If the 72 hour period has elapsed and you have not made the payment at your bank, go back to the Convera GlobalPay for Students site to obtain a new quote. The expiry date is noted on the payment instructions page.

Once funds have been transferred to Convera, they will be credited to your UVic account in Canadian dollars. No fees will be charged by UVic or Convera when using this service, though your bank may charge a fee to make the local currency transfer. However, DO NOT SEND more than the amount you owe.

If you're an international student living outside of Canada, you can request a wire transfer at your bank.

Send the wire transfer to:

Royal Bank of Canada
1079 Douglas Street
Victoria, BC V8W 2C5
Canada

IBAN: UVic does not have an IBAN

Ensure that the following information is included with the wire transfer:

• Your full name
• Your UVic Student ID number (V0#######)
• That the payment is for residence fees (not tuition fees)