What is Records Management?

Records Management (RM) means the application of systematic control to the creation, use, maintenance, storage, retrieval, disposition, and preservation of all forms of recorded information produced by the university in the conduct of its operations. Its key concerns include accountability, transparency, integrity, protection, compliance, availability, retention and disposition.

Vision

Records management at UVic will be simple, consistent, and clear, and integrated with privacy, information security, systems development and office workflows.

Mission

The mission of Records Management is to assist university offices by providing timely advice and up-to-date and user-friendly policies, procedures, and information resources. The program is seamlessly linked to the Archival program for the retention of both paper and digital institutional records.

What is a record?

"…documents created or received, and retained in the day - to - day operations of business. These include, but are not limited to, documents, maps, drawings, photographs, letters, vouchers, papers and any other thing on which information is recorded or stored by graphic, electronic, mechanical or other means, but does not include a computer program or any other mechanism that produces records."

University of Victoria Records Management policy