The UVic Employee E-Bike Loan Pilot Program is providing up to 100 eligible employees with an interest-free loan of up to $3,000 towards the purchase of an E-Bike. Loans will be re-paid over a 2-year period via payroll deduction, to cover the cost or partial cost of their E-Bike purchase.
The goal of the Employee E-Bike Loan Pilot Program is to further accelerate sustainable transportation options for commuting to campus and across the Greater Victoria area, by incentivizing the purchase of electric bikes (E-Bikes) as a lower carbon, renewable energy, and active transportation option.
Outside of the loan pilot program, all UVic employees can access offered discounts from participating suppliers by showing their ONECard as proof of employment. Scroll to the bottom of this page to find out more.
Update as of September 8, 2022:
Pre-approval spots are now filled! Those who submitted after available pre-approval spots were filled will be notified via email. They will automatically be placed on a waitlist to be contacted again (in order) if any spots become available (e.g. if applicants do not meet the eligibility criteria/do not submit the required documentation and make their purchase within the 30-day window).
All applications for pre-approval to the pilot will be accepted through a fillable online form, located here.
After the pre-approval application period opens, submissions will be reviewed for eligibility on a first-come-first-served basis, while funds last.
If you are eligible, you will receive a confirmation email indicating pre-approval and a Participant Agreement to sign, detailing terms and conditions of the pilot program. At this time, you will also be asked to complete a Pre-Use Survey to help evaluate the pilot.
Applications for pre-approval will open on Thursday August 25, 2022 at 9 a.m. PST.
Loans under this pilot program are available to UVic regular, continuing staff and faculty – while funds last. For employees that do not meet this criteria, the university has also arranged point-of-sale incentives with both preferred suppliers to offer program participants and UVic employees in general.
Confirmed participants will have the following options (within 30 days of confirmation):
Expense claims and supplier invoices must be approved by Campus Security staff for processing. Payments will be deducted automatically from your pay on the last payroll of the month, over a 2-year period.
Under the pilot program, Ride the Glide and Surface 604 have been identified as preferred suppliers and both have agreed to offer point-of-sale incentives not only for program participants but UVic employees in general.
Consumers are changing purchase preferences based on social responsibility, inclusiveness and environmental impacts. By adopting this pilot program, the university is facilitating and encouraging the purchase of E-Bikes by our employees and wish to support informed purchasing decisions.
The purpose of this list is to highlight suppliers that demonstrate sustainability leadership, a desire to improve, and that provide value in the quality, range of products, level of customer service, and cost savings for our campus community.
You are not required to purchase your E-Bike from these suppliers. However, for ease, UVic has already established procedures with them. The following sections provide detailed information on the incentives they have agreed to provide and a breakdown of how to go about selecting your E-Bike!
Name
Location
307-1208 Wharf St. Victoria BC V8W 3B9
Discount on E-Bike
$50
Discount on Accessories – exclusions may apply (i.e. Sena Smart helmets)
10%
Assembly of E-Bike
Fully assembled if pick-up or delivered, partially assembled if shipped
Shipping and/or delivery
Greater Victoria – free hand delivery with shipping elsewhere available at a cost
Maintenance and Service
One year free tune-ups
Warranty
2 Year warranty on electrical and parts
Interested in EcoVadis participation
Yes
Discount extended to all UVic employees
Yes
Battery recycling
Currently in the midst of preparing to offer battery repairs and recycling. Anticipate this service to be available later in 2022.
Name
Surface 604
Location
Discount on E-Bike
15% off MSRP
Discount on Accessories – exclusions may apply
Model dependent – free NCX suspension seat post or free rear rack and rear LED
Assembly of E-Bike
95% assembled
Shipping and/or delivery
Free shipping
Maintenance and Service
One year free tune-ups
Warranty
1 Year warranty on parts
Interested in EcoVadis participation
Yes
Discount extended to all UVic employees
Yes
Battery recycling
Non-working and defective batteries can be shipped to their headquarters at no cost. Customers have to submit a battery warranty request to initiate the process.
Participants are not required to purchase their E-Bike from the Preferred Suppliers – you may choose to order from any business in the Capital Region that sells and services E-Bikes, while meeting the program terms and conditions. UVic encourages all participants and employees to shop locally! The following additional suppliers are listed for the convenience of applicants to the pilot program and UVic employees; the list is not an endorsement of any particular supplier.
Additional suppliers may choose to offer point-of-sale incentives at their discretion for UVic employees.
If you are a local E-Bike supplier that would like to be listed on this page, please contact action@uvic.ca.
Information for suppliers can be found here. Suppliers can complete a direct deposit form in advance.