- What do I need to do before I apply to graduate?
- Graduation Application Results
- Information for Graduates
- How-To Videos
- FAQs
- Downloads
What do I need to do before I apply to graduate?
The following is a useful step-by-step guide to important things you need to check before you apply to graduate.
- Step 1: Ensure You Have Met Your Degree Requirements
Ensure you have met your degree requirements for your department/school, Faculty and the University.
- Minimum published CGPA’s in each of your program elements
- University residency requirements
- Maximum of 7.0 credits below the 2000 level
- Students in the Bachelor of Arts degree must satisfy the Breadth requirement
- All program specific requirements listed in the Undergraduate Calendar
- Step 2: Validate Your Record
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Validate your record:
- Please check your audit in Carleton Central to ensure that all of your program or degree requirements will be satisfied on time. Your audit report should state “ALL REQUIREMENTS COMPLETED – IN-PROGRESS COURSES USED” or “ALL REQUIREMENTS IDENTIFIED BELOW HAVE BEEN MET”. If your audit does not show one of these statements, you must make an appointment with a departmental advisor right away to solve the problems.
- If you have a minor or combined major you need to make sure it appears on your audit.
- Report any errors or discrepancies in your program status on your graduation application. A Change of Program Elements may be required.
- You may determine eligibility to graduate with a program element that is currently not part of your record by running a “What-If” audit on Carleton Central.
- Check the graduation information page for deadlines to make changes to your program elements in time for graduation.
- Step 3: Apply to Graduate
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Apply to graduate via Carleton Central by the following deadlines:
- Spring Graduation: April 1
- Fall Graduation: August 31
- Winter Graduation: November 30
- Step 4 (Optional): Request Special Characters To Be Shown On Your Diploma
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If your legal name contains special characters such as accents, raised characters, or hyphens and you want this reflected on your diploma, please complete a “Diploma Name Change Form” (see the “Downloads” section at the bottom of this page) and submit it to registrar@carleton.ca. Confirm deadlines on graduation information page.
- When will convocation be held?
Convocation information can be found on the Convocation page.
- I can’t attend my convocation ceremony. When can I pick up my diploma?
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Diploma pick-up information can be found on the Graduation Information page.
- What if I need to cancel my graduation application?
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You can cancel your graduation application online via Carleton Central by the following deadlines:
- Spring Graduation: May 15
- Fall Graduation: October 1
- Winter Graduation: January 15
- What if I have requested a deferred exam or an appeal of grade?
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Your graduation may be delayed if you have applied for a deferred exam or appeal of grade. Applications to graduate will not be processed if you have any pending deferrals or appeals of grade for courses required for your degree. Your application to graduate will not be approved if you have outstanding deferrals or appeals of grade in progress on required courses.
- What if I’m studying on a letter of permission or international exchange?
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If you are studying on a letter of permission or international exchange you must provide the Registrar’s Office with a final transcript from your host institution by the following deadlines:
- Spring Graduation: May 1
- Fall Graduation: October 1
- Winter Graduation: February 1
- What if I wish to have certain courses designated extra to my degree?
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You may wish to have certain courses designated as extra to your degree, if you would like them to count towards a subsequent undergraduate or graduate degree. You must notify the Registrar’s Office in writing via your student email account by the following deadlines:
- Spring Graduation: May 1
- Fall Graduation: October 1
- Winter Graduation: February 1
The Registrar’s Office will set aside courses with the lowest grades if you do not designate them as extra to a degree. This is particularly important for undergraduate students taking graduate-level courses.
- What if I have a balance owing on my student account?
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If you have a balance owing on your account all graduation documentation will be held until the balance is paid in full. This includes your diploma, transcripts, and any letters or confirmations certifying graduation.
Payment methods can be found on the Business Office website and any inquiries about your student account should be directed to the Business Office at student_accounts@carleton.ca or by phone at 613-520-3626.
- Can I appeal for changes to my record after my degree has already been approved?
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No appeals for changes to your academic record will be considered once your degree is approved by the Senate of Carleton University.
- Can I confirm my graduation before I get my diploma?
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You can get a letter to confirm your application to graduate or a letter to confirm your eligibility to graduate. Visit the Student Documents section of our website for more information.
Graduation Application Results
You will be notified via email about the outcome of your graduation application. Results will also be posted to your online application.
If you do not meet the qualifications to graduate, your application will not be successful. You may apply for graduation at a later date once you have met the requirements.
Information for Graduates
In addition to the FAQs listed below, the Registrar’s Office has put together a helpful graduation checklist for the graduating class. Be sure to visit the graduation information page for information about graduation and convocation.
How-To Videos
These videos will give you an overview of the graduation process and show you how to apply to graduate.
Graduation Part 1: Graduation Overview | Carleton Central How-To
Graduation Part 2: How to Apply to Graduate | Carleton Central How-To
Graduation Part 3: Status Pending | Carleton Central How-To